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GRNW By-Laws

Article I      Name and Purpose

Section 1      Name:
The name of this corporation is the Garfield Ridge Neighborhood Watch Group that will hereby be referred to as the GRNW.

Section 2         Purpose: 
A) To promote neighborhood safety by patrolling the community and 
    contacting police or proper authorities when action is required.

B)  To assess community problems through the use of problem solving 
      techniques.

Article II    Boundaries:
Section 1       Patrol Area:
The patrol area of the GRNW shall be Central Ave on the East, Harlem Ave on the West, 51st St on the North and the railroad tracks South of 59th St on the South, which is currently the area of Beat 811.

Article III   Membership:
Section 1         Membership Eligibility:

A)  Any resident within the specified boundaries of Beat 811 who is 
     twenty-one (21) years of age or older.


B)   Any business owner within the specified boundaries of Beat 811 
      who is twenty-one (21) years of age or older.

C)  The Board may authorize additional membership.

D)  A valid Driver’s license, State ID and insurance card will be
 
    required for all members.

E)  Membership requires a background check by the Chicago Police     
      Department.

F)  An interview with members of the GRNW is required.

Section 2         Probation:
 All members are required to serve a (90) day probation period, 
 putting in at least one shift within that period with a member of the GRNW Board.

Section 3        Personal Gain:
Members shall not use their participation in the GRNW for personal 
gain.

Section 4         Revocation:

Membership may be revoked by majority decision of the Board for 
failure to abide by the bylaws and rules of the GRNW or failure to 
pass the CPD background check.


Section 5         Privacy:
 Because of the sensitivity of the functions of the GRNW, no 
 member’s name will be published without that member’s consent.

Article IV   Board:

Section 1         Board Membership:

  A)   Elected Officers:

  President         
 
Vice President

  Secretary
  Treasurer
  Team Leader

  B)    Appointed Directors:

 Four (4) Directors appointed and approved by the electedBoard

 Section 2         Responsibilities of Elected Officers:
 President:
 Shall preside at all meetings and conduct the organization’s    
 activities.
 Shall exercise general guidance over the affairs and activities of  
 the 
Watch group.
 Shall be the official contact person for the group.
 Shall be responsible for filing new member’s applications with the 
 CPD background check process.

 Vice President:
 Shall assume the duties of the President during his/ her absence.
 Shall assist the President in membership recruitment.
 Shall be authorized to sign checks in the President or Treasurer’s 
 absence.
 Shall, with the assistance of the Board, be responsible for membership 
 interview, application process and coordination of membership 
 training.
 
 
Secretary:

 Shall keep accurate records of Board Meetings.     
 
Shall be responsible for all correspondence, except, as amended by
 the
 President.
 Shall be the custodian of all official and permanent records and 
 
documents of the group, to be kept in a GRNW locked cabinet.

 Treasurer:
  Shall be responsible for all GRNW funds, reporting monthly at each 
  Board meeting.
  Shall issue no checks without the Board’s approval and an invoice.
   a)      Reimbursement must occur no more than 90 days after purchase.
   b)      All invoices must have the President’s signature before 
        reimbursement.

  Shall be authorized to sign checks with the signature of the President 
   or Vice President.
   Shall preside on an appointed committee to conduct an annual audit 
   between September 1 and September 15.

   Team Leader:
    Shall be responsible for creating and distributing monthly patrol 
    schedules.
    Shall be the contact person for changes in patrol scheduling prior
    to d
istribution.
    Shall be responsible for monthly statistical reports.

     Appointed Directors:
     Shall provide assistance and guidance to the Board in determining 
     policies.

Section 3            Term of Office:
    Officers will be elected for a one (2) year term that begins at the first 
    regular meeting in November of the current year. The first General  
    Election will be held November 2011.
                           
Section 4            Eligibility:
   Members of the GRNW shall be eligible to serve on the Board, 
   provided they have put in at least 24 hours of active patrol in the 
   GRNW and /or designated GRNW activities during one GRNW fiscal 
   year.

Section 5            Vacancies:
  Any vacancy on the Board shall be filled within 60 days and the   
  appointment would conclude at the end of the original officer’s term.

 Article V       Training: 

Section 1          Guidelines:
 A review of general rules and regulations, bylaws, filling out patrol 
 activity reports, scheduling procedures and interview questions. 

 Supplying handout materials to members that include a photocopy of
 
each member’s signed rules and regulations, forms, bylaws and patrol 
 instructions.

Article VI     Meetings:

Section 1           Regular Meetings:
 The GRNW shall conduct no less than six (6) Board meetings annually.

Section 2           Voting:
 A quorum of five (5) members must be present to conduct business.

Article VII    Bylaws:

Section 1            Amendments:
  Amendments to the bylaws must be submitted in writing. All changes 
  or additions to the bylaws are to be discussed and voted on within 60 
  days by a majority vote of the Board.

 Article VIII  

                       Elections:

 Section1            Committee:
  During the regular September meeting of the GRNW, an election 
  committee shall be appointed by the board. Within the next 30 days 
  they will meet to prepare the ballot. Elections will take place at an  
  October general meeting. Newly elected members will be 
  notified by an election committee member before the November Board
  meeting.

 Section 2           Voting:
 Only active members who have completed their probation will have 
 elective voting privileges.

 The officers of the GRNW shall be President, Vice President,  
 Secretary, Treasurer and Team Leader.  They shall be elected for a 
 two year term at the annual meeting in November of each year. Terms 
 will be non-concurrent, with 2 positions open one year and three
 positions the next year. The offices of President and Treasurer will be
 voted one year, while the offices of VP & Secretary and Team Leader
 will be voted the following year.


 

Revised February 2010                            
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